The ideal Champions Board members should have:

Hello National Champions, This is an e-mail Amy Foster sent to local Collaborative leadership teams about managing their local Champions Boards. Since we often ask you to help our state teams recruit Champions Board members, I thought this would be helpful information. And, it also provides some additional perspective for you around the type of technical support we provide to our teams. Brace yourself for next week's Anniversary activities! We are so excited to be celebrating 10 years of collaboration. Please help us engage more individuals and organizations in collaboration - and we'll try calm down and be a little more reserved in October. :) Have a great Friday! Karen From: ngcplteams-bounces@lists.edlabgroup.org [mailto:ngcplteams-bounces@lists.edlabgroup.org] On Behalf Of Amy Foster Sent: Thursday, September 13, 2012 6:56 AM To: ngcplteams@lists.edlabgroup.org Subject: [Ngcplteams] NGCP September E-Mail Update: Focus on Champions Boards Hello Collaborative Leadership Team members, This month's e-mail update has a special focus on Champions Boards. We know many of you have events happening this fall and we want to remind you that your Champions Board members can be a great resource in planning for your upcoming event. If you are an experienced Collaborative, we know many of you are working to recruit and revitalize your Champions Boards and there are numerous resources available to assist you in the process. This e-mail serves as a quick reference guide to strategies for Champions Board development and links to all the resources available as you recruit and meet with Champions Board members. Save this and refer back to it often-or you can find it on the homepage of SharePoint under announcements. A short video has also been created to walk you through many of the resources you will find below. You can access that video here<http://www.ngcproject.org/overview-online-tools-and-technical-assistance-collaboratives>. Champions Boards are the key to creating a more sustainable Collaborative, please let us know if you have additional questions or need assistance that is not provided in the resources contained in this e-mail. Special thanks to Kentucky, Maine, New Jersey, and New Mexico for providing exemplary examples to showcase! Collaborative Champions Boards I. Definition/Purpose The mission of the Champions Board is to champion the Collaborative in each board member's own realm. Champions Board members are selected to give the project a balance of desirable expertise and regional representation. They are chosen from among industry representatives, teacher educators, science and mathematics education representatives, educational policy experts, and leaders from girl-serving organizations. Collaborative Champions Board meetings may be held in person, via phone, video conference or Web conference. Meetings should be held twice annually or more frequently depending on Collaborative needs. We recommend that one meeting each year be held in person to foster relationship building. The first Champions Board meeting should occur prior to hosting your Kick-Off Conference. Selecting and inviting Champions Board members early will assist you in building your Collaborative by providing valuable input and critical resources as project activities are planned. The recommended size for a Collaborative Champions Board is between 10 and 20 members. The ideal Champions Board members should have: * A passion for the mission of the project. * A record of involvement in a variety in organizations, educational backgrounds, and geographic location. * Visibility and a high profile. * Access to resources. * Access to constituents. * Experience in equity work. * Experience in girl-serving organizations. Champions Board members may assist the Collaborative in the following ways: * Promote the mission of the National Girls Collaborative Project and the Collaborative. * Advise team members, providing expertise from their own content areas. * Disseminate project information in their various networks. * Develop strategic connections and opportunities for the Collaborative. * Host a Collaborative event at their business or university and/or provide food, door prizes, or other event materials. * Identify a speaker for a Collaborative event. * Moderate a panel presentation at an event. * Suggest potential project participants from their sector. * Print programs for the Kick-Off or Collaboration Conference. II. Sample Collaborative Champions Boards A number of Collaboratives have Champions Boards that may provide valuable ideas as you consider who to invite to join your Collaborative Champions Board. * Maine Girls Collaborative Project: http://www.ngcproject.org/collaborative/maine-girls-collaborative-project/champions * Garden State Girls STEM Collaborative Project: http://www.ngcproject.org/collaborative/garden-state-girls-stem-collaborative-project/champions * Kentucky Girls STEM Collaborative Project: http://www.ngcproject.org/collaborative/kentucky-girls-stem-collaborative-project/champions III. Strategies * Review the list of National NGCP Champions Board<http://www.ngcproject.org/about/champions-board> members and organizations. Do you see any organizations or companies that have a branch/chapter/affiliation in your area? National Champions Board members often connect Collaboratives to contacts and resources in local communities. * Have each Collaborative Leadership Team member recruit 1-3 Champions Board members from their personal and professional networks. Encourage Champions Board members to suggest others that may be powerful project partners. * Don't hesitate to ask busy people. Encourage Champions Board members to send another company or organization representative if they are unable to attend a Board meeting that can brief them on your efforts. * Identify passions and understand needs. Relationship building is critical to Collaborative engagement. * Be generous. Do you have a contact or resource that could assist a potential Champions Board member with a project or goal? Follow-up your conversation with an e-mail connecting them to people or resources in the area. * Discuss how the Collaborative can help support their personal and/or organizational goals and needs. If you are an experienced Collaborative, utilize your Collaborative Impact Report to showcase Collaborative impacts and successes. If you are a new Collaborative, utilize the National Evaluation Highlights<http://www.ngcproject.org/sites/default/files/documents/ngcp_evaluationsummary.pdf> and other white papers<http://www.ngcproject.org/ngcp-publications-0> to assist you in sharing project impact information. * Be clear and specific in your expectations for your Champions Board. Ask for specific commitments by using the Champions Board Contribution Form<http://sharepoint.ngcproject.org/Collaboration%20Institute/Forms/AllItems.aspx?RootFolder=%2FCollaboration%20Institute%2FCollaboration%20Institute%202012%20%2D%20Alexandria%2C%20VA%2FBinder%20Contents%2FTab3%20Organizing%20Your%20Team&FolderCTID=0x0120007EFB4A5920779D4E82461057A5717AF5&View=%7b9C302017-F2ED-4311-A23E-5FE6B376C953%7d>. IV. Resources There are a number of resources that can assist you in building your Collaborative Champions Board: * Creating Your Champions Board Worksheet: This document can assist you as you and your Leadership Team identify potential Champions Board members. * Advocacy & Outreach PowerPoint<http://sharepoint.ngcproject.org/Collaboration%20Institute/Forms/AllItems.aspx?RootFolder=%2FCollaboration%20Institute%2FCollaboration%20Institute%202012%20%2D%20Alexandria%2C%20VA%2FBinder%20Contents%2FTab3%20Organizing%20Your%20Team&FolderCTID=0x0120007EFB4A5920779D4E82461057A5717AF5&View=%7b9C302017-F2ED-4311-A23E-5FE6B376C953%7d>: This PowerPoint provides ideas for outreach organizations and helps you craft your NGCP message for different target audiences. Many of the organizations included in the presentation have branches/ chapters nationwide and may be a potential resource for Champions Board members. * Crafting Your Message<http://sharepoint.ngcproject.org/Collaboration%20Institute/Forms/AllItems.aspx?RootFolder=%2FCollaboration%20Institute%2FCollaboration%20Institute%202012%20%2D%20Alexandria%2C%20VA%2FPowerPoints&FolderCTID=0x0120007EFB4A5920779D4E82461057A5717AF5&View=%7b9C302017-F2ED-4311-A23E-5FE6B376C953%7d>: You never know when you may meet a potential Champions Board member. Collaborative Leadership Team members should use this worksheet to assist them in creating a concise message about the Collaborative. * Sample Champions Board Overview Document<http://sharepoint.ngcproject.org/New%20Mexico/SitePages/Home.aspx> (New Mexico) * Sample Champions Board Meeting Agenda<http://sharepoint.ngcproject.org/Collaboration%20Institute/Forms/AllItems.aspx?RootFolder=%2FCollaboration%20Institute%2FCollaboration%20Institute%202012%20%2D%20Alexandria%2C%20VA%2FBinder%20Contents%2FTab3%20Organizing%20Your%20Team&FolderCTID=0x0120007EFB4A5920779D4E82461057A5717AF5&View=%7b9C302017-F2ED-4311-A23E-5FE6B376C953%7d>: This template agenda provides you with a general outline for your first Champions Board meeting. * Champions Board Contribution Form<http://sharepoint.ngcproject.org/Collaboration%20Institute/Forms/AllItems.aspx?RootFolder=%2FCollaboration%20Institute%2FCollaboration%20Institute%202012%20%2D%20Alexandria%2C%20VA%2FBinder%20Contents%2FTab3%20Organizing%20Your%20Team&FolderCTID=0x0120007EFB4A5920779D4E82461057A5717AF5&View=%7b9C302017-F2ED-4311-A23E-5FE6B376C953%7d>: This form can assist you in identifying areas of interest and expertise of Champions Board members. * Basic NGCP PowerPoint 2012<http://sharepoint.ngcproject.org/Resources/Forms/AllItems.aspx?RootFolder=%2FResources%2FPresentations%20%2D%20Templates%20and%20Past%20Presentations&FolderCTID=0x0120003C2FDA2731C8F04BB39B043C69E171BF&View=%7bAD457C8F-CC44-44E1-9EFD-8A4452A7B248%7d>: Customize this PowerPoint to provide new Champions Board members with a basic overview of the project at an initial meeting. * Sample Champions Board Meeting Agendas and Invitations from Experienced Collaboratives<http://sharepoint.ngcproject.org/Collaboration%20Guide/Forms/AllItems.aspx?RootFolder=%2FCollaboration%20Guide%2FCollaboration%20Guide%202009%2FChapter%201%2C%20Powerful%20Partnerships&FolderCTID=0x012000C1A0F38B88FDF84E9D1BD7C13BEFBE05&View=%7bA54B21C7-498E-4659-989D-5923371BE7F3%7d> * NGCP 3.0 Talking Points<http://sharepoint.ngcproject.org/Resources/Forms/AllItems.aspx?RootFolder=%2FResources%2FOnline%20Tools%20and%20How%20Tos&FolderCTID=0x0120003C2FDA2731C8F04BB39B043C69E171BF&View=%7bAD457C8F-CC44-44E1-9EFD-8A4452A7B248%7d>: The purpose of this internal Talking Points document is to assist with providing consistent messaging about National Girls Collaborative Project (NGCP) goals and activities. Use in discussions with partners, potential project participants, and other key stakeholders, and encourage Champions Board members to do the same. This is not a public resource. * NGCP Brochure<http://www.ngcproject.org/brochure>: Include a NGCP brochure when e-mailing potential Champions Board members. Once recruited, remind Champions Board members to help spread the message about NGCP and the Collaborative utilizing this resource. Amy E Foster National Program Manager, National Girls Collaborative Project EdLab Group 19020 33rd Ave W, Suite 210 Lynnwood, WA 98036 425.977.4741 X 4765 afoster@edlabgroup.org<mailto:afoster@edlabgroup.org> www.ngcproject.org<http://www.ngcproject.org/>